A useful freight enquiry connects the material, the route and the timing. Gathering a few essential details helps a logistics team assess the shipment and identify what still needs to be confirmed.
Describe the cargo
Name the product and explain whether it is loose, bundled, palletised, in coils or packed in containers. Identify any special handling or cargo classification requirements.
Provide weight and dimensions
Include total gross weight, package count and dimensions per package. For steel, mention the length of bars or billet, the weight of individual coils and the intended packing.
Define the origin and destination
Give the actual collection and delivery locations, together with any preferred port or terminal. Make clear whether you need terminal delivery or onward transport.
Explain the timing
State when the goods will be ready and the requested delivery window. Distinguish an essential deadline from a preferred date.
Clarify the commercial scope
Include the agreed trade term, if any, and identify who is arranging collection, main carriage, documentation and final delivery. Any missing responsibilities should be settled before dispatch.
Identify the documents
List the documents required by your buyer or transaction, such as the commercial invoice, packing list, material analysis or inspection documents. Requirements depend on cargo and destination.
A simple enquiry outline
Product / cargo:
Quantity and packaging:
Weight and dimensions:
Collection point:
Destination:
Cargo ready date:
Required delivery window:
Trade term and handling notes:
This is a general planning checklist. Shipment requirements and responsibilities are confirmed for each individual enquiry.